Protection of Personal Information and use of member’s information
The member is aware of the fact, and irrevocably consents, to the collection of personal information by the Institute relating to membership, CPD activities and related activities as a financial market practitioner and/or stockbroker and member of the Institute and the lawful processing of such personal information by the Institute to the extent that such processing relates to the attainment of the objects of the Institute as set out in the Institute’s Constitution.
The member is aware of the fact, and irrevocably consents that his/her personal information may be stored on web-servers hosted by independent third parties, whether in the cloud or in South Africa or internationally.
The Institute shall be entitled, without limitation, to communicate the personal information of the member to the South African Qualifications Authority to the extent that such information may be required in terms of the National Qualifications Framework Act, as amended from time to time, and/or a Quality Council and/or exchanges and/or employers and/or employment agencies and/or any third party where the Institute deems it necessary to do so in giving effect to the interest of the members and/or the objects of the Institute as set out in the Institute’s Constitution.
The Institute shall be entitled at all times to direct correspondence to the member by way of electronic communication, or such other means of communication as the Institute may require, and the member hereby irrevocably consents to receive such correspondence: (1) on matters concerning the member’s membership of the Institute, (2) to advise the member of, or promote events presented by or on behalf of the Institute or that are accredited and/or recognized by the Institute for compliance by the member with the member’s obligation in terms of the Institute’s CPD Policy in effect from time to time.
The Institute shall be entitled to share the member’s personal information with any of its associated partners who are essential to the membership process and in order to give effect to the objects of the Institute as set out in the Institute’s Constitution, and/or to subcontract any function to third party service providers and to this end shall be entitled to provide access for third party service providers to the member’s personal information as contained on the Institute’s database.
The Institute shall be entitled to retain the member’s records for a period of 5 (five) years from date of termination of membership provided that: if any ruling / award is made against the member by the disciplinary structure of the Institute, the period of 5 (Five) years shall be extended to 10 (Ten) years. The Institute shall be allowed to further extend this period to the extent that the records are required to enable to Institute to carry out its functions / achieve its objectives as set out in the Institute’s Constitution.
Notwithstanding the above, nothing shall prevent the Institute from deleting / expunging / destroying any record so retained at an earlier date and prior to expiration of the 5 (Five) year or 10 (Ten) year period, as may be applicable.
